Virtual Litigation Paralegal

Responsibilities:

• Prepare new client engagement letters and fee agreements, assist with conflict checks, organize and maintain client files and contacts.
• Prepare and edit legal documents for filing, including: proofreading, cite checking, blue-booking, formatting, producing tables of contents and authorities, assembling exhibit lists, etc.
• Filing and service of paper and electronic filings.
• Ensuring all court rules are being met.
• Compute and calendar all court deadlines.
• Assist in the collection, processing, and review of incoming and outgoing discovery production.
• Assist attorneys with deposition and hearing preparation, including: organizing document binders, printing exhibits, creating exhibit lists, communicating with court reporters, etc.
• Support attorneys in gaining admission to courts, registration renewals, and creating and managing e-filing accounts.
• Review, organize, and interpret factual and technical information; generate research notes, memoranda, summaries, tables, maps, and other visuals as needed.
• Draft basic pleadings and other case-related documents under attorney supervision, including: case initiating documents, proposed orders, cover letters, FOIA requests, pro hac vice applications, etc.
• Communicate with courts, clients, experts, opposing counsel, and government officials as requested or approved by attorneys.
• Track relevant dockets and issues related to the work of the IMG clients via the Federal Register, agency web sites, various distribution lists, media outlets, etc.
• Communicate with IMG’s litigation team about notable case developments and helping to ensure IMG’s web page and social media sites are all up-to-date.
• Participate in conference calls and meetings when relevant to the position and/or assigned projects.
• General administrative assistance (scanning, proofreading, taking meeting minutes, updating database of case descriptions).

What we are looking for:

• Bachelor’s degree or equivalent experience.
• At least five years of paralegal or legal assistant experience in a litigation setting.
• Excellent analytic, legal writing and communication skills.
• Exceptional organizational skills, and ability to handle demanding responsibilities in a high volume environment.
• Client focused while managing multiple priorities.
• Demonstrated ability to interact with client personnel as well as representatives of other companies and adversaries.
• The ability to organize, set priorities among multiple assignments, meet deadlines, and function calmly under pressure.
• An early riser who works well under extreme pressure of deadlines and unexpected demands— including occasional evening and weekend work.
• An individual who is flexible, punctual, professional, honest, reliable, neat, and composed.
• A good sense of humor is essential.
• The ability to work effectively as part of a team, including with remote staff, and to maintain confidential information.
• An individual with emotional intelligence and sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds, and orientations.
• Interest in and knowledge of maritime or international trade law issues is a plus.

Software Skills:

• • Extreme proficiency with Adobe and basic Microsoft Office products (Word, Outlook, Power Point, Excel, etc.).
  • Basic understanding of Microsoft Teams and SharePoint (for Case Management).
  • Experience with Clio (Billing Software).
  • Experience with Westlaw (legal research).